Title Coordinator

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Fusion HCR is Hiring!

Role: Title Coordinator
Location: Calabasas, CA
Work Arrangement: Onsite
Employment Type: Contract-to-Hire
Industry: Real Estate

Position Overview

Fusion HCR is seeking a Title Coordinator to maintain a database and repository of real property title documents, manage oil and gas leases, complete property disclosures for dispositions, and ensure clear title for a large property management organization’s portfolio. This role requires a naturally curious, detail-oriented individual who can research property history, identify disclosure issues, and know when to escalate — often described as needing a “detective mentality.” This is a long-term opportunity best suited to someone seeking stability rather than rapid career progression.

Key Responsibilities

Title Documentation & Database Management

  • Maintain the CRM database and repository of title documents, including deeds and title policies, for the entire portfolio

  • Assist with preparing and recording transfer deeds and resolving deed issues

Escrow & Disclosures

  • Review and complete property disclosures for escrow transactions, researching maintenance records and property history to identify everything that legally needs to be disclosed

  • Notarize real estate documents as needed

Oil & Gas Lease Administration

  • Review and analyze oil and gas leases, process division orders, and track royalties

  • Provide payment documentation to other departments as needed

Administrative Support

  • Process incoming mail

  • Follow all organizational systems, programs, training, policies, and procedures as required, complying with relevant legal mandates

Required Qualifications

  • High school diploma or GED equivalent required

  • Active CA Commissioned Notary Public (or ability to obtain commission promptly)

  • Strong Microsoft Excel skills, including PivotTables, HLOOKUP/VLOOKUP, and experience managing large datasets

  • Proficiency in Microsoft Office Suite

  • Strong planning, organizational, and multitasking skills

  • Takes initiative and works well under minimal direction

  • Naturally curious with strong investigative and problem-solving instincts

  • Detail-oriented with the ability to identify errors, inconsistencies, or issues requiring escalation

  • Excellent communication skills, both written and verbal

  • Ability to work fully onsite, five days per week (no remote/hybrid flexibility)

Why Join Us

This is an opportunity to play a key role in title and escrow operations for a large, established property management organization, with genuine long-term growth potential for someone who performs well and is looking to build a stable career.

Job ID: 5851